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Slides & Spreadsheets

Outline → slides → speaker notes — an 8-slide office deck pipeline ready for Gamma

Task

Ship an 8-slide office deck: outline → slides + notes → (optional) sheet formula → fact scan

Time

~25 min

Suggested tool: ChatGPT

Self-rate (1–5)

How this scenario works

Deck fails usually mean no outline, >5 lines per slide, or unsourced numbers. Fixed order: audience + goal → 8-slide outline (cover + actions) → bullets + speaker notes → brand/visual rules → separate sheet/formula tasks → fact scan → export or paste into your template. Good for: quarterly reviews, proposal decks, training outlines, simple spreadsheet formulas. Bad for: dumping confidential financials, customer lists, or full contracts into cloud tools; chart numbers need your check or [TBD]. Example: topic=Q2 market review; audience=department heads; goal=budget approval; brand=dark blue + white; slides=8. Acceptable: one title + 3–5 bullets + one speaker note per slide; no fluff; uncertain figures marked [TBD]. Tool pick: Gamma for visual drafts; Notion AI to expand existing docs; ChatGPT for outlines and formula help. Verify on official sites.

Practice steps (with checks)

1Set acceptance: audience, goal, slide cap (8 here), brand/template rules. Done when you know what decision the room should make.
2Gather inputs: topic facts and data points (or actions if no numbers). Done with 3–7 items, each verifiable or [TBD].
3Run “8-slide outline” (cover → body → actions). Done with exactly 8 slides, title + bullet skeleton only.
4Human pass: cut duplicates; put decisions up front. Done when you approve order — no filler slides.
5Run “Expand to slides” for bullets + speaker notes (≤5 lines/slide). Done when paste-ready for Gamma/Notion/ChatGPT.
6If sheets are needed, run “Spreadsheet formula” separately with columns/rules first. Done when logic fits on one screen.
7Run “Fact & sensitivity scan” for invented numbers, over-promises, sensitive data. Done when every figure has a source or [TBD].
8Save outline + slides + prompts; next time only swap [topic]/[audience]. Done when similar decks start in ≤10 minutes.

Practice Workbench

TopicAudienceGoalBrand / visualOutline or slide content

You coach beginners on decks. Produce **exactly 8 slides**:
Topic: Q2 2026 market review
Audience: department heads
Goal: secure next-quarter budget
Brand: dark blue + white, company template

Rules: slide 1 cover, slide 8 actions; one title + 3–5 bullets each; no full script; [TBD] for gaps; ≤5 lines/slide.

Markdown table: # | Type | Title | Bullets | Notes

Open Gamma

Outcome checklist

Self rating (1–5)

More prompts (5)

Expand to slides

I approved this 8-slide outline. Expand into paste-ready slide content for Gamma / Notion AI / ChatGPT.

Outline:
[outline]

Keep 8 slides; each with title, 3–5 short bullets, one speaker note; no new slides; no invented data — use [TBD]; brand [brand]; concise professional tone.

Numbered Markdown per slide: Title / Bullets / Speaker Notes

Compress speaker notes

Compress each slide’s speaker note into **one spoken sentence** (English OK if deck is EN) so all 8 fit ~3 minutes. Keep facts; cut fluff.

Audience: [audience]; goal: [goal]

Slide content:
[outline]

Spreadsheet formula

You help with spreadsheets. Write formulas or cleanup steps for Excel / Google Sheets / Lark.

Task: [goal]
Columns + sample data (paste in outline field):
[outline]

Output:
1) Suggested column layout if needed
2) Formulas/steps with plain explanations
3) One edge case (blanks/duplicates)
Do not invent business facts beyond the sample.

Fact & sensitivity scan

Review this deck content — QA only, no full rewrite:

[outline]

List:
A. Possibly wrong or unverifiable numbers/facts (quote line)
B. Over-promises or blame-shifting
C. Possible sensitive data (unreleased metrics, customer names, contract clauses)
D. Three human checks before presenting
Write “None found” for empty categories.

Rewrite for another audience

These slides were for someone else. Rewrite for [audience], goal still [goal]. Keep verifiable facts; drop execution detail they don’t need; decisions first. Keep 8-slide structure.

Source:
[outline]

Recommended tools

Best fitFreemium

Gamma

AI-powered presentation and document creation tool for quickly generating polished slides and web docs.

AlternativePaid

Notion AI

Notion's built-in AI features for writing assistance, summarization, translation, and brainstorming.

Free-friendlyFreemium

ChatGPT

OpenAI's conversational AI assistant supporting text generation, coding, creative writing, and more.

After you leave with templates,

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How this scenario works

Practice steps (with checks)

1Set acceptance: audience, goal, slide cap (8 here), brand/template rules. Done when you know what decision the room should make.

2Gather inputs: topic facts and data points (or actions if no numbers). Done with 3–7 items, each verifiable or [TBD].

3Run “8-slide outline” (cover → body → actions). Done with exactly 8 slides, title + bullet skeleton only.

4Human pass: cut duplicates; put decisions up front. Done when you approve order — no filler slides.

5Run “Expand to slides” for bullets + speaker notes (≤5 lines/slide). Done when paste-ready for Gamma/Notion/ChatGPT.

6If sheets are needed, run “Spreadsheet formula” separately with columns/rules first. Done when logic fits on one screen.

7Run “Fact & sensitivity scan” for invented numbers, over-promises, sensitive data. Done when every figure has a source or [TBD].

8Save outline + slides + prompts; next time only swap [topic]/[audience]. Done when similar decks start in ≤10 minutes.

Practice Workbench

TopicAudienceGoalBrand / visualOutline or slide content

You coach beginners on decks. Produce **exactly 8 slides**: Topic: Q2 2026 market review Audience: department heads Goal: secure next-quarter budget Brand: dark blue + white, company template Rules: slide 1 cover, slide 8 actions; one title + 3–5 bullets each; no full script; [TBD] for gaps; ≤5 lines/slide. Markdown table: # | Type | Title | Bullets | Notes

Outcome checklist

Self rating (1–5)

I approved this 8-slide outline. Expand into paste-ready slide content for Gamma / Notion AI / ChatGPT. Outline: [outline] Keep 8 slides; each with title, 3–5 short bullets, one speaker note; no new slides; no invented data — use [TBD]; brand [brand]; concise professional tone. Numbered Markdown per slide: Title / Bullets / Speaker Notes

Compress each slide’s speaker note into **one spoken sentence** (English OK if deck is EN) so all 8 fit ~3 minutes. Keep facts; cut fluff. Audience: [audience]; goal: [goal] Slide content: [outline]

You help with spreadsheets. Write formulas or cleanup steps for Excel / Google Sheets / Lark. Task: [goal] Columns + sample data (paste in outline field): [outline] Output: 1) Suggested column layout if needed 2) Formulas/steps with plain explanations 3) One edge case (blanks/duplicates) Do not invent business facts beyond the sample.

Review this deck content — QA only, no full rewrite: [outline] List: A. Possibly wrong or unverifiable numbers/facts (quote line) B. Over-promises or blame-shifting C. Possible sensitive data (unreleased metrics, customer names, contract clauses) D. Three human checks before presenting Write “None found” for empty categories.

These slides were for someone else. Rewrite for [audience], goal still [goal]. Keep verifiable facts; drop execution detail they don’t need; decisions first. Keep 8-slide structure. Source: [outline]